An integrated purchasing and receiving module provide the functionality to manage the suppliers, purchase orders and purchase receipts in a much efficient way. IMMS provides the functionality for all purchase activity. It accepts quotations, receives requisitions and releases the purchase order to the supplier and receives the material from the supplier. IMMS maintains on-line information of requisitions and purchase orders. It does comparative analysis of suppliers and buyers. |
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Supplier
The supplier is an integral part of purchase IMMS. Supplier supplies the quotation, receives the purchase order and sends the material and invoice. The supplier also processes the labour job work for which the material is supplied. IMMS tracks suppliers' quality and delivery and provides analytical data. Supplier is also a link with other modules like sub contracting.
Buyer
Buyer or purchaser is one who deals with the supplier. IMMS maintains the analytical data on the performance of the buyer receipts.
Purchase Order
IMMS supports four kinds of purchase orders. Regular and Import purchase orders for production and non-production items, Blanket purchase orders for regular and small value items and Labour Job purchase order for all the outside operations. IMMS provides the authorisation mechanism to release the purchase order to a supplier. IMMS also controls the print copies of the purchase order. MRP treats purchase orders as pending supply. Purchase orders can be created manually or automatically from MRP. Purchase orders can be created, amended and short closed.
Indents
Indents form the basis of requirements. Indents get converted into purchase orders. Purchase orders are released to fulfil the indents. IMMS maintains the information on pending indents. The indents are manual or computerised.
Purchase Receipt
Items supplied by the supplier against purchase orders are received via Goods Received Note (GRN). Before finally receiving the item into warehouse IMMS provides the facility to pass them from Quality Checks/Control. Items received update the respective warehouse inventory.
Following functionality is provided by the system
Maintenance
- Maintenance of purchase orders
- Maintenance of suppliers
- Maintenance of indents
- Maintenance of product / vendor records
- Maintenance of Goods Received Note
- Maintenance of buyers
- Purchase tax code maintenance
- Purchase text maintenance
Reports
- Purchase order printing
- Report on daily receipt of materials
- Report on daily receipt with work order shortage reference
- Report on suppliers for an item
- Report on items supplied by supplier
- Pending purchase orders for an item
- Pending purchase orders for a supplier
- Supplier analysis on delivery and rate
- Pending purchase order value report
- Pending purchase order report for all purchase orders
- Purchase order inquiry
- Buyer analysis report
- Suggested purchase order report
Process
- Authorise Purchase Orders, Short Close/ Cancel Purchase Orders
- Period end
- Auto purchase order creation from MRP
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